Setting up an eBeam Meeting is as quick and easy as setting up an eBeam on your whiteboard. Both eBeam Interact and eBeam Capture give you the power to broadcast your whiteboard across the Internet to up to 25 participants using our free eBeam Meeting Server. For our Windows users, you can also use your own PC as a server for up to 10 participants across your network. Both of these features are free and built right into the software – no extra downloading necessary. All you need is an eBeam and an Internet connection.

The Basics

What you will need to set up an eBeam online meeting:

The Host:

eBeam hardware

eBeam software

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Internet connection

The Participants:

eBeam software

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Internet connection

Hosting a Meeting

In order to host an online meeting, you must have the eBeam hardware connected and detected. To start the meeting, open your eBeam software and choose the “Share Meeting” icon from the toolbar. A dialogue box with several options will open:

Meeting name: Give your meeting a unique name.

Publish meeting name: Your meeting name will appear in a list with the other meetings on the server, so your participants will be able to find it quickly.

My name: Identify yourself by name.

Notes: Enter special messages or instructions to your participants.

Password: Password-protect your meeting, so only people you’ve invited can join.

Use password: This check box allows you to choose whether or not you would like to require a password for participants.

Confirm: If you choose to use a password, reenter it here to confirm that it was typed correctly. Passwords must be at least six characters and can be any combination of letters, numbers, or a mixture of the two.

Send meeting invitation: If you have Outlook (Windows) or Mail (Mac) set up on your computer, you can automatically send out invitations with all of the meeting details:

Archive meeting on the server: Meetings can be saved on the eBeam Server for up to 90 days for easy access.

Synchronize participants immediately: This ensures that everyone who joins will see the same page as the host. If unsynchronized, the participants can move freely amongst all the pages in the meeting.

Deny access to remote participants with mismatched software versions: This allows you to make sure that all of your participants are using the same software with the same feature set.

Use my PC to host this meeting: Windows users who prefer not to use the eBeam server can host meetings from their own computer and have up to 10 people on their network join.

Port: This can usually be left to its default value (80), unless you have other servers running on your computer.

Use other meeting server to host this meeting: This automatically defaults to our free eBeam Meeting Server located at meetings.e-beam.com. Our server is protected by SSL 128-bit encryption and uses Ports 80 and 443. These two ports will need to be open on the host’s and participants’ firewalls, or the eBeam Meeting Server will need to be made an exception if they are closed. They are two of the most widely-used Internet ports, so they will most likely be open.

Once you filled out all the spaces in the dialogue box, click the “Share” button, and your meeting will automatically become live.

To Join a Meeting

To join a meeting, you will need to go to the eBeam website and download eBeam software

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When you launch the software, a “Detect eBeam Receiver” dialogue box will open. You do not need an eBeam receiver to join a meeting, so you can click “Cancel.” However, if you have eBeam Projection, then you can join the meeting and use your eBeam and projector to interact with the shared workspace directly from your whiteboard. Next, choose the “Join Meeting” icon from the toolbar. A dialogue box will open:

If the host chose to publish the meeting name, you will be able to select it from the list, enter the password, enter your name and click “Join.” If the name is not published, then you will have to enter the meeting name, password, and your name before clicking “Join.” This will connect you to the session.